BPM and workflows with SharePoint

Yes, Business Process Management is possible with SharePoint !

1. Process modelling

With MICA, BPM (Business Process Modelling) functionalities are inside SharePoint, not next to it as most BPM tools propose. You simply use Office (e.g. Word or Excel) to draw process maps, make diagrams and prepare analyses of activities. You fill in worksheets in which you add links to SharePoint documents and other modelling elements (actors, indicators, risks, etc.) which make up your process model database. The database is kept up to date in SharePoint while business actors analyse and improve the processes. With the MICA document management module, you maintain the versions and publish the whole set ready for all the business parties to navigate between the information elements at their disposal.

2. Creating applications which combine forms and workflows

If you also want to make the process more reliable by proposing business actors to use forms and documents controlled by workflows, just define the content items and the related forms, draw and define the workflow components (activities, transitions, sub-flows, etc., as well as the behaviour of the fields depending on the steps of the workflow). Add the lists required to access the documents. The code corresponding to the workflows, forms and lists is automatically generated, ready for SharePoint to react accordingly.

Try the application and improve it on your own test environment before asking your SharePoint administrator to make it available on the company’s intranet. That’s it ! (see also MICA platform based on SharePoint / A form and workflow tool for SharePoint).

3. Indicators and dashboards

MICA and TWO Consult’s methods can also help you design and maintain KPI’s and other Business Process Indicators : how to extract the data from the SharePoint workflows you prepared with MICA or from the company data bases, how to use MOSS Business Intelligence features to regularly or on demand prepare and post the indicators to the relevant people.

Contact us to request more information on ‘BPM and workflows with SharePoint’ as we propose.